Collaborating
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Meetings
Collaboration assessments
Every month we have a “collaboration-assessment” meeting. At the least, the tech leads and/or representatives from each work package need to attend, but it is open to anyone working on DP-Next. We follow the style of a meeting type called a “retrospective” that is also used in the Seedcase Project.
During these meetings we discuss ways we can improve collaboration within and between work packages. The focus is mainly on collaboration practices, tools, and methods that could benefit the project as a whole or multiple work packages. We discuss what went well, what didn’t go well, and what we can improve. Then we create action items to address the issues we identified.
Update meetings
Every week we have a very short “update” meeting. We follow the style used in the Seedcase Project. Briefly, during the meeting, we screenshare the project board and go over the tasks on the board that are at the “in-progress” state or later (e.g. “in review”). Each person gives an a very brief update on their tasks they’ve been working on since the last update meeting. Specific attention is given to tasks that have blocks or barriers to completion.
Project management and task tracking
Every task that each person is working on is created on, tracked, and visible on the GitHub Project board. The board is divided into columns that represent the state of the task (e.g. “to do”, “in progress”, “in review”, “done”). The board is used to track the progress of the project and to identify bottlenecks or issues that need to be addressed, reviewed, or discussed. We also assign tasks to people on the board, which is shown on on the board itself to make it clear who is working on what.
All discussions happen on the GitHub issues, which are linked to the tasks on the board. These discussions are comments to the Issue, that way we keep all the information about a task in one place and so that others can participate in the discussion as well.